Events Co-ordinator

Posted 02 May 2023
Salary £50000 - £55000 per annum
LocationNew York
Job type Permanent
Discipline Marketing & Creative
Contact NameMarkJames Search

Job description

Our client, an events company based in London is expanding to the US and is hiring an events coordinator for their brand-new New York office.


  • Responsible for ownership, accountability, and reporting for all logistical elements of the allocated events.
  • Maintain strong professional relationships with speakers, sponsors, and
  • Build Function sheets, BEO's and
  • Process invoices to ensure prompt payment and facilitation of post-
  • Post-event, measuring success against outlined objectives and providing
  • Budget control of events and finding saving opportunities
  • Management of full venue sourcing to include:
  • Book suitable venues to hold the capacity of
  • Build cost comparisons and present these to
  • Oversee Senior Event Manager venue
  • Negotiate with
  • Establishing strong relationships with venues and lead venue site visits

Essential skills & qualifications

  • Previous experience in project managing and running multiple events, in preparation, on-site and logistically.
  • Ability to build strong relationships with team, venues, and
  • Exemplary attention to
  • Proven ability to handle challenging environments, individuals, and unforeseen circumstances.
  • Have coaching and mentoring skills to support Senior Events Executives on sourcing and
  • Developed managerial skills and interpersonal
  • Understanding of business KPI's and aligning these to individual
  • A commercial outlook on industry, being actively aware of opportunities to grow revenue based on the venue opportunities.
  • Proven ability to present costs and savings to
  • Ability to schedule direct site visits with new potential
  • Proficient negotiation and persuasion


Vacation Days

10 days

Floating holidays

5 days

Personal days

2 days

Sick days

5 days

Parental Leave

8 weeks

Days of caring

2 days

Disability - long- and short-term cover

Life Insurance

Medical Reward Programme

Wellness Coaching

Healthjoy benefits navigator

Business travel and accident insurance


Access to financial planning (advisor)