• Diary Management in Gmail.
• Extensive liaison with travel agency on behalf of the Directors to schedule and book international travel, visas and accommodation
• Manage meeting planning and organisation
• Assistance in preparation of material for management meetings
• Identifying urgent actions that need prioritisation and ensuring effective follow up.
• Ad hoc administration for their management teams
• Managing the accurate collection and submission of expenses for the Directors
• Acting as a point of contact and communication channel for external business and customer contacts
• Manage organisation charts
• Effective management of the performance review process ensuring company deadlines are met
• Organisation of yearly sales kick-off event(s) as required
• Assist with resolving issues for the team with facilities helpdesk and IT helpdesk tickets for the Directors
• Management of email distribution lists
• Assist with email management on behalf of the Directors and be able to run the calendars with minimal input

• Advanced knowledge of Google Suite & Microsoft office suites
• Experience working in a similar role at a senior level in a corporate, international environment.
• Must be able to work across all levels and able to build good working relationships across the globe.
• Knowledge of NSAP/ Concur PO and Expense portal is desirable.
• Able to take initiative and work independently on projects, to devise own methods, approach and
• procedures in fulfilling assignments
• Able to handle sensitive employee and business information with utmost confidentiality
• Comfortable working under pressure, managing time, setting priorities and following up appropriately, meeting deadlines.
• Must have experience of working in a fast paced environment and be able to deal with regular changing schedules and be able to continuously reprioritise.
• Must be highly organised and proficient in multitasking.
• Must be extremely detailed, possess strong communication and organisational skills
• A self-starter with a strong sense of ownership and involvement is critical.
• Comfortable working at all levels with experience of supporting more than one person.
• Professional and able to maintain a high level of confidentiality. Must be able to write correspondence and reports, preparing all requisite documentation in an acceptable business style
• Must be able to think logically, pay close attention to detail, establish procedure and follow through
• until completion.
• * Flexible to work overtime if needed

This is a full-time, contract position for an initial period of 6 months with the possibility to extend up to 24 months and/or become permanent (although this is not guaranteed).

Please apply online to be considered.